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INDIVIDUAL RIGHTS' REQUEST FORM

Can you please advise what the nature of your enquiry is:-

Right of Access (accessing the personal data we hold)
Right of Rectification (to correct inaccuracies)
Right of Portability (the way in which we provide information to you)
Right to Object (the way in which we use your data)
Right to Erasure (to have your data erased from our systems)
Right to Processing (to prevent us from processing your data)


SECTION 1: Details of the person requesting information

Full name:
Address:
Contact telephone number:
Email address:

SECTION 2: Are you the data subject? Please tick the appropriate box and read the instructions which follow it.

YES: I am the data subject (please go to section 4)
NO: I am acting on behalf of the data subject. (please go to section 3)

To ensure we are releasing data to the right person we will require you to provide us with proof if your identity and of your address. We will contact you about this on receipt of your request.

  • Proof of identity = Passport, photo driving licence, national identity card or birth certificate.
  • Proof of Address = Utility bill, bank statement, credit card statement (no more than 3 months old); current driving licence; current TV licence; local authority tax bill, HMRC tax document (no more than 1 year old).

If we are not satisfied you are who you claim to be, we reserve the right to refuse to grant your request.


SECTION 3: Details of the data subject (if different from section 1)

Full name:
Address:
Contact telephone number:
Email address:

SECTION 4: What is the nature of your enquiry?

Please describe what you are asking from Clanmil. Please provide any relevant details you think will help us to identify the information you require.

Please note that if the information you request reveals details directly or indirectly about another person we may have to seek the consent of that person before we can let you see that information. In certain circumstances, where disclosure would adversely affect the rights and freedoms of others, we may not be able to disclose the information to you, in which case you will be informed promptly and given full reasons for that decision.

While in most cases we will be happy to provide you with copies of the information you request, we nevertheless reserve the right, in accordance with section 8(2) of the DPA, not to provide you with copies of information requested if to do so would take "disproportionate effort", or in accordance with Article 12 of the GDPR, to charge a fee or refuse the request if it is considered to be "manifestly unfounded or excessive". However, we will make every effort to provide you with a satisfactory form of access or summary of information if suitable.


SECTION 5: Declaration

I confirm that I have read and understood the terms of this Individual Rights' Request and certify that the information given in this application to Clanmil Housing Group is true. I understand that it is necessary for Clanmil Housing to confirm my/the data subject's identify and it may be necessary to obtain more detailed information in order to locate the correct personal data.

I agree to these terms

By pressing send your request will be sent to:

Jim Pow
Data Protection Officer
Clanmil Housing
3 Warning Street
Belfast
BT1 2DX

Email: jim.pow@clanmil.org.uk
Telephone: 028 9087 6000

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