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Equality Screening


Policy & Screening Document
Policy Description
Date Screening Outcome Reason for Outcome
Strategic Plan 2017-2020

The Strategic Plan is a three year plan which sets out the objectives to be achieved throughout the life of the plan. The plan is approved by the Board of Management.
2018-01-17 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Standing Orders 2017

The Standing Order is the primary document which sets how governance is structured within the Association. The policy is based on guidance laid down in the Department for Communities (DfC) guidance, following Rules of the Association, National Housing Federation, Code of Excellence
29/12/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Staff Exit

The aim of the policy is to ensure the effective and efficient management of the leaving process and to operate these in a fair and equitable manner
29/12/2017 Out To recruit and select staff using fair and equitable procedures that promote equality of opportunity and ensure that suitable candidates are appointed or promoted
Performance Management

The policy aims to set standards of conduct and performance at work so employees know what is expected of them, and to ensure that those employees who do not conduct themselves appropriately are treated fairly and consistently
29/12/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Flexible Working Policy

The policy aims to consider flexible working patterns that maintain efficiency and productivity yet provide employees with the work life balance they need in a fair and consistent way
29/12/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Data Protection Policy

The purpose of this policy is to ensure that the principles of the Data Protection Act 1998 are followed and adequate systems are in place to protect personal information held by the Association.
29.12.2017 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
CCTV Policy

The CCTV policy sets out how the Association will use and manage CCTV equipment to ensure a safe and secure environment for tenants, staff and visitors and to protect Clanmil property
29/12/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Procurement Strategy

This policy was produced to all those staff members involved in the procurement of goods, services and works for Clanmil Housing Association.
09/10/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for the people within the equality and good relations categories.
Recruiting & Supporting Apprentices

This policy sets out how Clanmil Housing Association will recruit and support apprentices.
09/10/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for the people within the equality and good relations categories.
Recruitment & Selection

This policy outlines how the Association recruits and selects staff using fair and equitable procedures that promote equality of opportunity and ensure that suitable candidates are appointed or promoted.
09/10/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for the people within the equality and good relations categories.
Rent Setting Policy

The Rent Setting Policy describes how the Association sets rents based on the type and attributes of a property. It is used to determine rental charges that are required to meet planned expenditure and ensure the financial viability of the Association.
09/10/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for the people within the equality and good relations categories.
Financial Inclusion Policy

The Financial Inclusion Policy sets out how Clanmil develops and delivers a Money Advice Service as well as associated initiatives to promote financial inclusion.
09/10/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for the people within the equality and good relations categories.
Community Consultation

This is a policy document that relates to a process for community consultation / engagement by Clanmil where Clanmil is proposing to build new housing or purchase existing properties for social housing and sets out the process by which we aim to establish links with the communities and local community/elected representatives in the area were we are providing new homes.
09/10/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Adult at Risk / Safeguarding & Protection

The Adult at Risk, Safeguarding and Protection Policy sets out our commitment and practices to promote welfare of our tenants and residents and safeguarding them from harm, in particular those identified as adults at risk
30/06/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for the people within the equality and good relations categories.
Financial Inclusion

The Financial Inclusion Policy sets out how Clanmil develops and delivers a Money Advice Service as well as associated initiatives to promote financial inclusion
30/06/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for the people within the equality and good relations categories.
Aids & Adaptations (For Homes Under Construction)

This is a Development Team policy document that provides a framework that will assist Clanmil to provide new homes or eligible individual adaptations to existing tenanted properties that will meet the present and future needs of our tenants and their carers.
30/06/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for the people within the equality and good relations categories.
Design Brief

A briefing document to assist all those involved in the design of the physical layout and finish of schemes in the development programme at any given time to ensure the delivery of our housing development programme.
30/06/2017 Out No adverse impact with regard to equality of opportunity and/or good relations for the people within the equality and good relations categories.
Housing Management Strategy

The Housing Management Strategy describes the housing management services that the Association provides to its tenants and the wider community in which we provide homes.
11/08/2016 Out No adverse impact with regard to equality of opportunity and/or good relations for the people within the equality and good relations categories.
Strategic Plan & Annual Business Plans

A new Strategic Plan for 2014-2017 has been prepared and the correlating 2014/15 Business Plan has identified the annual business priority targets to deliver the strategic objectives set out in the Straegic Plan.
30/06/2014 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Standing Orders: The Clanmil Group Screening Form

The Standing Orders Policy is the primary document which sets how governance is structured within the Association.
28/06/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Housing with Care Screening Form

The Policy in place is intended to ensure the smooth running of the Housing with Care Homes and to ensure that systems are in place to safeguard fairness and equity across all areas contained therein.
28/06/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Health & Safety Screening Form

The Health and Safety Policy is the primary document which sets of the Statement of Intent, Organisation and the Arrangements for Health and Safety within Clanmil, including staff, customers, tenants, residents and visitors
27/03/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Development Screening Form

A comprehensive set of procedures that are to assist all those involved in the identification of suitable opportunities to meet and indentify housing need; the assessment of the feasibility of these opportunities and the progression of these to achieve on site starts in the allocated social housing development programme and the project management of same once on site (as per attached index of procedures).
08/02/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Asset Management Screening form

The Asset Management Strategy is a document which has been drawn up to complement Clanmil’s Annual Business plan, and is used to determine our priorities for the physical care and improvement of our housing stock.
08/02/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Staff Engagement Screening Form

The Association operates a range of policies to assist and guide staff on matters which may arise during their employment. This includes policies on maternity, paternity, adoption, whistleblowing, transfer, equal opportunities, dignity at work, work life balance, alcohol and drugs, remuneration, annual leave, flexible working, learning and development, managing attendance and code of conduct.
08/02/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Standing Orders: The Clanmil Group Screening Form

The Standing Orders Policy is the primary document which sets how governance is structured within the Association.

28/06/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Procurement Screening Form

The policy aims to assist all those involved in the procurement of goods, services and works for Clanmil Housing Association

28/06/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Housing with Care Screening Form

The Policy in place is intended to ensure the smooth running of the Housing with Care Homes and to ensure that systems are in place to safeguard fairness and equity across all areas contained therein.

28/06/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Financial Management Screening Form

Financial Management covers all the ways in which the Association manages its financial affairs (both internal and external) and the Sreening Policy aims to ensure:Financial propriety/ Good systems and internal controls and Protection of tenants and staff.

27/03/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Health & Safety Screening Form

The Health and Safety Policy is the primary document which sets of the Statement of Intent, Organisation and the Arrangements for Health and Safety within Clanmil, including staff, customers, tenants, residents and visitors

27/03/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Development Screening Form

A comprehensive set of procedures that are to assist all those involved in the identification of suitable opportunities to meet and indentify housing need; the assessment of the feasibility of these opportunities and the progression of these to achieve on site starts in the allocated social housing development programme and the project management of same once on site (as per attached index of procedures).

08/02/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Design Brief Screening form

A briefing document to assist all those involved in the design of the physical layout and finish of schemes in the development programme at any given time to ensure the delivery of our housing development programme.

08/02/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Asset Management Screening form

The Asset Management Strategy is a document which has been drawn up to complement Clanmil’s Annual Business plan, and is used to determine our priorities for the physical care and improvement of our housing stock.

08/02/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Recruitment and Selection Screening form

The policy applies to how staff and applicants are informed of permanent and temporary vacancies arising within the organisation and details how these vacancies are filled.

08/02/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the euqality and good relations categories.
Performance Management Screening form

The Association operates a range of policies to foster and encourage good employee performance. This includes policies on performance appraisal, disciplinary, grievance, work capability and probationary periods.

08/02/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Staff Engagement Screening Form

The Association operates a range of policies to assist and guide staff on matters which may arise during their employment. This includes policies on maternity, paternity, adoption, whistleblowing, transfer, equal opportunities, dignity at work, work life balance, alcohol and drugs, remuneration, annual leave, flexible working, learning and development, managing attendance and code of conduct.

08/02/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for people within the equality and good relations categories.
Staff Exit Screening Form

The Association operates a range of policies when staff leave employment. This includes Redundancy and Redeployment, Retirement, Pension and Exit Interviews. Discipline and Absence are being screened separately under Staff Engagement. Termination of employment can arise in 3 main circumstances: 1) s a result of sickness / capability; 2) Dismissal as a result of disciplinary action; and 3) termination when a probation period is not confirmed.

08/02/2013 Out No adverse impact with regard to equality of opportunity and/or good relations for the people within the equality and good relations categories.

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